Job Description: Administrative Assistant II
Organization: SPECTRUM Autism Support Group
Position: Administrative Assistant/job share
Location: Spectrum Autism Support Center, 2997 Main Street, Duluth, GA
Duration: Part-Time (14-15 hours per week – in office 2 days/7 hours/day) Office Hours 9:30-4:30 Tuesday/Thursday or Tuesday/Wednesday are options available.
Salary: $20/hour. No benefits package. A laptop computer may be provided for work related activities.
Reports To:  Claire Dees, Executive Director

Position Overview:
SPECTRUM Autism Support Group is seeking a detail-oriented and proactive Administrative Assistant to provide support in the day-to-day operations of our organization. The successful candidate will play a key role in maintaining efficient administrative processes and ensuring smooth communication within the organization. This position reports directly to the Executive Director and supports her in her role where needed. This is a job share position working with another Administrative assistant and sharing and co-working with each other on tasks as needed.

Primary responsibilities overview:
Office Management:

• Greet and assist visitors, answering phone calls, and responding to inquiries.
• Manage office supplies, equipment, and maintain a clean and organized workspace.
• Assist with managing building maintenance and upkeep needs, stocking supplies, etc.
• Act as assistant fire marshal as well as keeping updated all emergency procedures andnotebooks.

Data Entry and Record Keeping:

• Input and update data in organizational databases.
• Provide monthly accounting paperwork records to accounting service each month (by the 5th of the month) and assist with annual audit with CPA firm
• Maintain accurate records of donations, members, and other relevant information using CRM and Mailchimp as needed.

Communication:

• Draft and edit correspondence, emails, and other documents as needed.
• Coordinate communication between staff members and external partners.

Meeting and Event Support:

• Assist with monthly support group meetings and event set up, preparing nametags, sign in sheets.

Event Support:

• Provide administrative support to the Executive Director for events.
• Flexible with event schedules and includes picking up materials, supplies and donations.

Qualifications:Proven experience as an administrative assistant or in a similar role.

• Proficient in Microsoft Office Suite, Excel, Google Docs and basic knowledge of office equipment.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information.

To apply, please submit your resume to Claire@spectrumautism.org